Vendor/Sponsor Application for
Friends with the Forest Welcome Party 2025

Dear Earth Advocates,

On Saturday, July 19, 2025, Friends with the Forest Welcome Party in Bryson City, North Carolina will take place from 12:00 p.m. to 5:00 p.m., and we invite you to be considered for participation!  

The event will include Earth conscious vendors, an introduction to Friends with the Forest mission, plant-based food samples, speakers and workshops, games, animal rescue information & fundraising, meet & greets with our rescue cockatoos, and live music and entertainment. Friends with the Forest intends to draw all those who want to learn more about bettering themselves and their community through embracing practical and effective lifestyle solutions. You can promote your business or group to people who want to learn more about elevating consciousness, eco-sustainability, cruelty-free & guilt-free living, and the benefits of connecting deeply with nature. All money raised will be used for local environmental education and outreach through our new 501c3.

Below is the vendor and sponsorship packet. Please fill it out as soon as possible. There are limited vendor spaces available. Please complete your application and payment by July 1st, 2025 to ensure a space.

If you would like additional information, please contact Kevin at (727) 455-1573 or e-mail us at friendswiththeforest@gmail.com. Also please visit the Friends with the Forest website at www.FriendswiththeForest.com for updates. We hope that you will join us for our first party!
 

Best Regards,

Kevin Layton, Organizer

Friends with the Forest

Conditions of Agreement

• Friends with the Forest reserves the right to accept or decline any applications at its discretion.

• Each vendor must submit an individual application and payment. Spaces may not be combined.

• Setup begins at 8:00 a.m. on Saturday, July 19, 2025. Vendors must be ready for operation by 11:30 a.m.

• Vendors must staff their exhibits during the entire event from 12:00 p.m. to 5:00 p.m. to not disrupt the flow of the festival. 

• Vendors are responsible for setup and breakdown of their exhibit. Each vendor will provide their own tent (100 sq. ft. maximum) or table (8 ft. maximum) unless other arrangements are made in advance.

• All tables must be covered with tablecloths. Vendors must provide their own tablecloths.

• Vendors must have signage clearly identifying the name of the vendor. Food vendors must have signage clearly listing food offerings and prices.

• Vendors shall exhibit, sell, or give away only merchandise, literature, and services specified in Application.

• Vendors shall not sell or give away food or beverages without prior approval.

• All food sold or given away must be vegan to be in alignment of creating a compassionate world for ALL. Vegan means no animal products: flesh, fat, broth, gelatin, egg, dairy, or honey. 

• Prepared foods shall be organic and locally grown if at all possible. All food vendors must use recyclable and/or compostable service ware. No Styrofoam will be permitted.

• All merchandise sold or given away must be vegan, not tested on animals, and should be as environmentally friendly as possible.

• Should any contingency interrupt or prevent the holding of Friends with the Forest Welcome Party, including but not limited to inclement weather, etc., then event coordinators and Friends with the Forest shall in no way be liable to vendors. Should any contingency prohibit the event from taking place on July 19, 2025, event coordinators will make their best effort to reschedule the event on a weekend day as near to the original date as possible.

• Vendors agree to make no claim for any reason against event coordinators or Friends with the Forest for loss, theft, damage, or destruction of goods, nor for injury to themselves, employees, volunteers, or visitors incurred at the event.

When you have read and understood the above requirements and have received approval, please fill out the form below to complete your application.